Traveler behaviors can drive savings on air and ground transportation costs
Happy Friday, travelers! Nick’s blog post earlier this week talked a little bit about one of the areas identified as a 2012 Travel Management Priority—Policy compliance—and offered some insight into why some organizations put preferred supplier policies in place. Today I’d like to touch on another of the top four 2012 Travel Management Priorities: Driving air and ground transportation savings.
Companies have identified this as an important area of savings, and business travelers play a critical role in helping their companies achieve those savings. Here are a few tips you can keep in mind to support your company’s efforts:
- Know the policy. This tip is pretty universal, but if you don’t know your company’s policies regarding air and ground transportation, then you likely aren’t following them. Make sure you reference the most current version of the travel policy before booking your trips, and watch for details like how far in advance you need to book your ticket, which trips may need a manager’s approval, and whether you should be booking refundable or non-refundable airfares.
- Use preferred suppliers. Your company has likely selected its preferred air and ground transportation suppliers for very specific reasons—often related to value and also traveler safety. But these preferred supplier relationships are only valuable if travelers actually use those suppliers. Negotiated discounts often depend on certain levels of travel volume—so be sure you’re helping support your company’s preferred supplier relationships whenever possible.
- Watch out for extra fees. Anyone who has traveled recently knows that there are plenty of additional services travelers have the option to purchase during their travel. For example, airlines often charge fees for: checked baggage, early boarding, extra legroom, standing by for earlier flights, and more. And when renting a car, for an additional fee you may have the option to: upgrade to a larger vehicle, use a GPS device, add premium insurance coverage, and so on. Know which of these extra fees your company has approved, and which are not allowed.
These are just a few basic reminders to consider when booking your next trip. But tell us, how do you make sure you’re making the most of your company’s travel dollars?