Business travelers’ hotel decisions can help maximize savings
As covered in a recent CWT ViewPoint, corporate travel buyers have an opportunity to increase their travel program savings by focusing on continuous monitoring of their hotel programs. And while it’s up to the travel buyer to put in place a strong and effective hotel program, it’s up to each individual traveler to ensure they’re supporting the program when it comes time to plan a trip.
To ensure you’re making the most of your company’s travel dollars next time you book a trip, keep in mind the following tips:
- Use preferred booking channels – If a travel management company or online booking tool is your company’s preferred booking channel, be sure to use it when you book all elements of your trip – including your hotel. By booking via approved channels, your company will be able to track the volume sent to each hotel property or chain and negotiate accordingly. Additionally, booking through preferred channels will help your company locate you in the event of an emergency.
- Stay at preferred properties – As often as possible, stay at a hotel property that your company has designated as “preferred.” Your company may have negotiated a corporate discount or the inclusion of amenities like a free breakfast in the room rate, so there is added value or savings associated with booking at these properties. Additionally, your company has likely vetted the location and supplier itself for safety and security reasons, providing another incentive to book these preferred hotels.
- Book well in advance – When you can, book at least two weeks in advance of your trip. If you don’t have that much advance notice, then just book your hotel as soon as you know your travel details. Last-minute bookings can be subject to higher rates, so the sooner you can book, the better.
- Offer your feedback – If you have a particularly positive or negative experience at a company-preferred hotel property, let your travel manager know about it. This will help them decide which hotels will continue to be a part of the hotel program in the future, and which may potentially be eliminated from the program.
Do you have any other advice for your fellow travelers about how to maximize the value of each hotel stay? We’d love to hear them!